How to Edit a Novel: A Checklist for Authors Before You Hire an Editor

Every author reaches a point where they've revised their manuscript as many times as they can, improved everything they know how to improve, and still sense that something isn't quite right. Or they feel confident the manuscript is ready and want to confirm it before paying a professional to review it. Either way, the question is the same: how do you evaluate your own novel before you hire an editor?

This checklist is a self-editing guide for novelists working through their manuscript before professional editing. It covers the five levels at which a novel can succeed or fail: structure and plot, character, prose and style, consistency and continuity, and mechanics. Working through each level in order will help you identify what's strong, what needs revision, and where a professional editor's attention will matter most.

One important note before you begin. Self-editing is not a substitute for professional editing. It's preparation for it. The purpose of this checklist is to help you produce the strongest possible draft before a professional editor sees it, so their attention goes to the problems you genuinely couldn't catch rather than the ones you could have caught with another careful read. A manuscript that arrives at a professional editor in better condition gets a better edit.

Before You Start: Rest the Manuscript

The single most effective thing you can do before self-editing your novel is to leave it alone for a period of time before you begin. Two weeks is the minimum. A month is better. The goal is cognitive distance: you want to read the manuscript as close to fresh as possible, seeing what's on the page rather than what you intended to write.

While you're waiting, don't look at the manuscript. Write something else, read widely in your genre, take notes on what you notice about how other authors in your category handle structure, pacing, and prose. When you return to your manuscript after a rest period, you'll read it differently. Problems that were invisible through familiarity become visible. Passages you thought were strong reveal themselves as weak. Passages you were uncertain about reveal themselves as working. This reading is the foundation of everything that follows.

When you're ready, print the manuscript if possible, or use a different device or screen from the one you wrote on. Changing the reading environment changes how you perceive the text.

Level One: Structure and Plot

Structure is the first thing to evaluate and the hardest to fix late in the process. Copy editing a structurally broken novel is wasted effort. Get the architecture right before you address anything else.

Does your opening work?

Read your first chapter as if you're a reader who knows nothing about the story. Does it give you a reason to keep reading? Does it establish the main character, the world, and a sense of forward momentum within the first few pages? Does it start too early, with background information or scene-setting before anything happens? Does it start too late, at a point where the reader is already behind?

The opening chapter has one job: making the reader turn the page. Everything else about it is secondary. If your first chapter is doing anything other than earning that page turn, it needs revision before anything else.

Is the inciting incident clear and well-placed?

Every novel has an inciting incident: the event that sets the main story in motion. In most commercial and genre fiction, this appears within the first ten to fifteen percent of the manuscript. In literary fiction the placement is more variable, but the inciting incident still needs to exist and still needs to be identifiable. If you can't name your inciting incident, or if you can name it but it appears past the twenty percent mark, your opening has a structural problem.

Does each act do its job?

Whether you think in terms of three acts, four acts, or a different structural framework, the underlying requirement is the same: each major section of the novel needs to escalate the stakes, develop the central conflict, and move the story forward. Read through your major structural beats. Does the midpoint of the novel shift the story in a meaningful way? Does the low point before the climax feel earned? Does the climax resolve the central conflict that was established in the opening?

Is the pacing working throughout?

Pacing problems are among the most common structural issues in first and second drafts. Read through your novel and note every place where you felt the urge to skip ahead. Those are the places where the pacing is slow. Note every place where you felt confused about what had happened or why. Those are the places where the pacing moved too fast and skipped over something the reader needed.

Long passages of description or backstory in the first third of the novel are the most common pacing problem. Readers haven't yet invested enough in the story to sit through extended description or history before the story is moving. Cut or relocate this material. Get the story moving first. Earn the description later.

Does the plot hold together logically?

Every major plot event should follow from the events before it with some internal logic. This doesn't mean the story can't be surprising. It means that in retrospect, surprises should feel inevitable: of course that's what happened, given everything that came before. Read through your plot events and ask whether each one is caused by or logically connected to the one before it. Events that happen because the plot requires them rather than because the characters and circumstances produce them are the most common source of reader dissatisfaction in otherwise well-written novels.

Structure checklist

The opening chapter earns the reader's continued attention within the first few pages
The inciting incident is identifiable and appears in the first fifteen to twenty percent of the manuscript
Each major structural section escalates stakes and develops the central conflict
The midpoint shifts the story in a meaningful way
The climax resolves the central conflict established in the opening
Pacing is consistent: no extended slow sections before the story is moving, no rushed sections where important events are skipped
Major plot events are causally connected, not just sequentially arranged
The ending is earned by what came before it

Level Two: Character

Readers follow characters, not plots. A structurally perfect novel with characters who don't feel real will lose readers faster than a structurally imperfect novel with characters they love. Character problems are often invisible to authors because the characters feel real to the person who invented them. The checklist items below force you to evaluate your characters from the outside.

Does your protagonist want something?

Your protagonist must want something from the first page. Not eventually. From the first page. The want doesn't have to be the novel's central conflict: it can be as small as a glass of water. But there must be desire, and the reader must be able to identify it. A protagonist who exists but doesn't want anything gives the reader nothing to follow.

A protagonist who wants something but faces no meaningful obstacles to getting it isn't dramatically interesting either. The story is the gap between what the protagonist wants and what they're getting, and the complications that arise in trying to close that gap. Identify your protagonist's want, then trace every major scene to confirm it's connected to either the pursuit of that want or an obstacle in the way of it.

Does your protagonist change?

Most literary and commercial fiction requires a character arc: the protagonist at the end of the novel is meaningfully different from the protagonist at the beginning, because of what they've been through. This doesn't mean every novel requires a positive transformation. It means something must change. A protagonist who arrives at the end of the novel with the same beliefs, habits, and limitations they started with hasn't been through a story. They've been through a sequence of events.

Identify the specific way your protagonist changes across the novel. If you can't name it in one sentence, the arc may be underdeveloped. If the change feels sudden rather than gradual, the scenes that prepare for it may need strengthening.

Are your secondary characters distinct?

Read through your secondary characters and ask whether each one has a distinct voice, a distinct set of concerns, and a distinct relationship with the protagonist. Secondary characters who exist only to serve the plot, deliver information, or react to the protagonist are functional but not memorable. The best secondary characters have their own wants, their own limitations, and their own perspective that sometimes conflicts with the protagonist's.

Read dialogue scenes involving multiple characters and cover the dialogue tags. Can you tell who is speaking from the content and rhythm of the speech alone? If not, the voices aren't distinct enough.

Is character motivation consistent?

Every significant action a character takes must be motivated by something established about that character. A character who acts generously throughout the novel and then suddenly acts viciously without any groundwork having been laid will feel false to readers, even if you as the author know what internal shift caused the change. The reader can only see what's on the page. If the motivation for a major character action isn't visible in the text, it isn't there for the reader.

Go through every major character action and ask: is the motivation for this action visible in what has been established about this character up to this point? If the answer is no, either the character needs development earlier in the novel or the action needs to change.

Character checklist

The protagonist wants something identifiable from the opening pages
The protagonist faces meaningful obstacles to getting what they want
The protagonist changes in a specific, traceable way across the novel
Secondary characters have distinct voices, concerns, and relationships with the protagonist
Dialogue is attributable to specific characters without dialogue tags
Every major character action is motivated by something established in the text
Character motivations are consistent with established character throughout
The antagonist (or central opposing force) is developed enough to create genuine dramatic tension

Level Three: Prose and Style

Prose problems are the level most authors focus on first, which is the wrong order. Fix structure and character before prose. A beautifully written scene that doesn't belong in the novel is still a scene that doesn't belong. Once structure and character are working, prose-level revision becomes meaningful.

Is the voice consistent?

Read the first chapter, a chapter from the middle, and the final chapter. Does the narrative voice feel like the same author wrote all three? Voice inconsistency is one of the most common problems in novels that were drafted across a long period of time, with different chapters written in different moods, at different skill levels, or after long gaps. Chapters written later in the drafting process often sound different from early chapters because the author's style developed during the writing.

If the voice shifts significantly between chapters, identify which version of the voice is the one you want for the whole novel, and revise the inconsistent sections toward it.

Are your sentences doing work?

Read a page of your novel slowly and ask of each sentence: what is this sentence doing? If the answer is "describing" or "explaining" without contributing to characterization, atmosphere, or forward momentum, the sentence may not be earning its place. Every sentence in a novel is competing for the reader's limited attention. Sentences that don't do anything productive are the first places readers mentally check out.

Common offenders: sentences that repeat information already established, sentences that describe things the reader doesn't need to know, and sentences that tell the reader how to feel about something they've already experienced in the scene. Cut the redundant, the superfluous, and the explanatory. Trust the scene to communicate what the scene communicates.

Are you over-relying on any specific words or constructions?

Use your word processor's Find function to search for the following and address overuse: your protagonist's name (check for three or more uses per page), the word "just," the word "that" (remove wherever the sentence works without it), the word "suddenly," the word "very," the phrase "began to" or "started to" (replace with the direct verb), and any repeated descriptive words you favor. Every writer has habits. Find yours.

Also search for consecutive sentences beginning with the same word, particularly "He," "She," or "I" in first-person narration. Three or more consecutive sentences beginning the same way creates a rhythmic monotony that readers feel as fatigue even if they can't name the cause.

Is your dialogue working?

Read your dialogue scenes aloud. Every exchange. Dialogue that sounds unnatural when spoken aloud will read as unnatural on the page, and the reverse is equally true: dialogue that sounds natural when spoken aloud almost always reads well. Note every line where you stumbled, felt the urge to paraphrase, or found the speech rhythms awkward. Those lines need revision.

Also check your dialogue tags. "Said" and "asked" are invisible to readers. Anything else ("she exclaimed," "he barked," "she opined") draws attention to itself and away from the dialogue. Use said and asked as your default. Use anything else only when the action described is genuinely not captured by said or asked and needs to be.

Are you showing or telling at the right moments?

The advice to show rather than tell is correct but incomplete. Some things should be shown: emotionally significant moments, scenes that define character, events with dramatic weight. Some things should be told: the passage of time, factual information the reader needs, transitions between scenes. The problem isn't telling. It's telling at moments that should be shown.

The clearest signal that you're telling when you should be showing is an emotional label without the scene that earns it: "She was devastated" without a scene that shows the devastation. "He was furious" without the behavior that demonstrates the fury. "It was the best day of her life" without the experience of the day. Find every emotional label in your manuscript and ask whether the label is supported by a scene, or whether it's replacing a scene that should exist.

Prose and style checklist

Narrative voice is consistent across the full manuscript
Every sentence is earning its place: no redundant, superfluous, or purely explanatory sentences
Overused words and constructions have been identified and reduced
Consecutive sentences don't begin with the same word repeatedly
Dialogue sounds natural when read aloud
Dialogue tags default to "said" and "asked"
Emotionally significant moments are shown through scene, not labeled through summary
Transitions between scenes are smooth and correctly calibrated between summary and scene

Level Four: Consistency and Continuity

Consistency and continuity errors are the category of problem most invisible to authors and most immediately visible to readers. You can't see them because you know the story. Your reader doesn't. Every discrepancy between what you established earlier and what appears later breaks the reader's immersion, even if they can't identify exactly what caused the break.

Character consistency

Go through your manuscript and note every physical detail established about each major character: eye color, hair color, height, distinguishing features, age. Then search for every subsequent reference to these details and confirm they're consistent. A character whose eyes are described as brown in chapter two and grey in chapter fourteen has an error that every careful reader will catch and that no reader should have to catch. Keep a character sheet as you revise and check every physical reference against it.

Timeline and chronology

Build a simple timeline of your novel's events: what happens on which day, week, or month. Then read through the manuscript and check every time reference against it. Does the number of days that have passed match the events that have occurred? If a character travels from one city to another, does the travel time make sense given the distance and the mode of transport? Does a character reference an event as having happened "last week" when the timeline establishes it was three days ago?

Timeline errors are extremely common in novels revised over long periods, particularly when scenes have been cut, added, or moved. A scene written to take place on a Tuesday may still reference Tuesday after it's been moved to a section of the story where it's Friday. Read for these chronological inconsistencies as a separate pass, specifically looking for time references.

Setting consistency

If your novel is set in a specific real place, check every geographical and physical reference for accuracy. If it's set in an invented place, check every reference to layout, distance, and physical detail for internal consistency. A city that is established as being on a river can't be described as landlocked twenty chapters later. A house with three bedrooms can't have five in a later scene. Keep a setting sheet for invented locations and check references against it.

Object and prop consistency

Track significant objects: weapons, vehicles, heirlooms, tools, and anything that plays a role in the plot. A gun introduced in chapter three needs to be accounted for. A car that's described as blue in the second act shouldn't be red in the third. A character who puts a key in their pocket needs to have the key available when they need it unless something has been established to explain its absence. Read through your manuscript tracking significant props as a separate pass.

Consistency and continuity checklist

All physical character details are consistent across the full manuscript
A timeline of events has been built and checked against every time reference in the text
Setting geography and physical layout is internally consistent throughout
Significant objects are tracked and accounted for across scenes
Character names are spelled consistently throughout, including minor characters
Facts established early in the novel are not contradicted later without narrative justification
Scene transitions account for the time and travel between locations

Level Five: Mechanics

Mechanics are the last level to address, not because they matter least but because there's no point fixing a comma in a scene you might cut. Address structure, character, prose, and consistency first. Then do a final mechanics pass on the manuscript you're keeping.

Dialogue punctuation

Dialogue punctuation is the most common mechanical error in fiction manuscripts and the one that most reliably signals to agents and publishers that a manuscript is undertrained. The rules are specific and consistent. When a dialogue tag follows dialogue, the dialogue ends with a comma inside the closing quotation mark, not a period: "I'll be there by noon," she said. Not "I'll be there by noon." She said. When no dialogue tag follows, the dialogue ends with whatever punctuation the sentence requires: a period, a question mark, or an exclamation mark. Read through every dialogue exchange in your manuscript specifically checking punctuation. It's the kind of error that's invisible when you're reading for meaning and immediately visible when you're reading specifically for punctuation.

Point of view discipline

Whatever point of view your novel uses, it must be applied consistently within each scene. Head-hopping, moving from one character's perspective to another within a single scene without a clear break, is one of the most common POV errors in fiction and one of the most disorienting for readers. In close third-person or first-person narration, the reader can only know what the POV character can observe, think, or infer. If your POV character is across the room, they can't know that another character is nervous unless they can see signs of nervousness. They can't know what another character is thinking. They can't know information they haven't been given.

Read through each scene and identify whose head you're in. Then check every sentence for information or observation that POV character couldn't have. These are your POV violations and they need to be rephrased from the POV character's perspective or moved to a scene where the relevant character has the POV.

Tense consistency

Choose past tense or present tense and maintain it throughout. Tense shifts within a chapter or scene that aren't intentional are the most common mechanical error after dialogue punctuation. Read through your manuscript with your primary tense in mind and mark every verb. Unintentional tense shifts usually cluster in action sequences, where writers speed up and lose track of the tense they've established, and in flashbacks or memories, where the tense relationship between present and past narrative becomes complicated.

Mechanics checklist

Dialogue punctuation follows the correct rules throughout: comma before dialogue tags, correct terminal punctuation when no tag follows
Point of view is consistent within each scene: no head-hopping, no information the POV character couldn't possess
Primary tense is maintained throughout, with no unintentional tense shifts
Paragraph breaks are used appropriately: new speaker, new idea, new beat in action sequences
Capitalization is consistent for character titles, place names, and invented proper nouns
Sentence fragments are used intentionally for effect, not accidentally through incomplete construction
Pronoun references are unambiguous: when "he" or "she" appears, it's clear which character is meant

What This Checklist Tells You

Work through this checklist honestly and you'll have a clearer picture of your manuscript than you did when you started. Most authors who complete a serious self-editing pass discover two things: that some elements they were worried about are actually working, and that some elements they assumed were fine need attention.

The checklist also tells you something about what kind of professional editing your manuscript needs, which is the most practical decision you'll make once self-editing is complete.

If you're still finding structural problems after working through Level One, your manuscript needs developmental editing before any other editorial stage. Paying for copy editing on a structurally broken manuscript is paying to polish something that still needs to be rebuilt.

If structure and character are working but prose-level problems are persistent, line editing is the right service. If the prose is clean and the issues you're finding are primarily at the consistency and mechanics levels, copy editing is what you need. If you're working through this checklist on a manuscript that has already been professionally edited and you're preparing for a final proofread, proofreading is the final stage.

For a full explanation of what each editorial stage covers and how to decide which one your manuscript needs, read our article on what copy editing is and our guide on what to expect from a professional book editor.

What a Professional Editor Will Catch That You Won't

This checklist will make your manuscript significantly stronger before it reaches a professional editor. It will not replace what a professional editor does. The difference isn't diligence. It's distance.

A professional editor reads your novel the way your first reader will: with no knowledge of your intentions, no memory of earlier drafts, and no investment in any particular choice. They catch the character whose motivation seemed clear to you because you knew what you meant, but which isn't on the page. They catch the scene that feels essential because of how much you loved writing it, but which the story doesn't need. They catch the dialogue that sounded natural when you wrote it because you could hear the character's voice, but which reads as stilted on the page because that voice isn't fully established for the reader yet.

They also produce a style sheet, a systematic tracking of every editorial decision across your full manuscript, that catches the continuity errors this checklist asks you to find manually but that accumulate across 80,000 words in ways that are genuinely difficult to catch without professional tools and trained attention.

The purpose of self-editing is to make sure a professional editor's time and your money go toward the problems you genuinely couldn't solve yourself. Editor World connects authors with native English editors who have experience in their specific genre, verified by client ratings from authors who have worked with them on similar projects. You browse editor profiles, select your editor, and request a free sample edit before committing. Every editor is from the US, UK, or Canada. No AI tools are used at any stage.

Visit the book editing services page to see what's included at each editorial stage, read our guide to finding a book editor for step-by-step advice on choosing the right professional for your manuscript, or browse available editors now to find the right fit for your novel and your timeline.

Content reviewed by Editor World editorial staff. Editor World provides professional English editing and proofreading services for academic researchers, graduate students, and business professionals worldwide.